Rugby League

Recording of Structure and Decision Making

An effective committee:
  • Has an appointed Chairperson.
  • Empowers the Chairperson to enforce agreed meeting rules created annually by the committee to increase effectiveness.
  • Implements a mandatory induction programme and offers educational opportunities.
  • Works from a well-documented strategic plan, with supporting financial information.
  • Embraces its responsibility to achieve SMART goals established at the start of each year within the overall strategic plan.
  • Documents and implements a clear set of core policies and procedures.
  • Embraces a set of job or role descriptions that clearly establish accountability and authority.
  • Is clear on the different responsibilities of paid staff and appointed volunteers.
  • Schedules a minimum of four committee meetings a year, including one dedicated to the review of the strategic plan and goals of the Club. Meetings should be conducted in an environment and atmosphere that recognises the contribution of volunteer members.
  • Undertakes an annual evaluation of committee performance, involving external input.
  • Manages a staggered rotation system with a minimum/maximum term of office.
A Terms of Reference:
  • Clarify the committee's purpose and activities.
  • Set out how the committee members are appointed.
  • Define the limits of authority on spend and activities.
  • Outline the roles and responsibilities of committee members.
  • Include reporting frameworks so there is sound oversight by the Management Group and transparent communication between each sub-committee.