CreatedBy Capital Grants Legacy Programme - Privacy Statement

About the RFL and Sport England

The CreatedBy RLWC2021 Capital Grants Programme is dedicated to improving the environments where Rugby League takes place; giving people more and better opportunities to engage with the game and to get active.

The programme has been made possible by a £10m commitment from Government as part of the hosting of the Rugby League World Cup tournament in 2021.

The CreatedBy RLWC2021 programme is delivered through a partnership of the RLWC2021 Ltd, the RFL, Sport England and the Department of Digital, Culture, Media and Sport.

This approach has been adopted to create efficiency and ensure effective delivery of the public funding.

The Rugby Football League

The Rugby Football League is the governing body for the sport of Rugby League in the United Kingdom and is responsible for administering, developing and governing the game.

The Rugby Football League has an appointed a Data Protection Officer to oversee our approach to data protection and privacy. Our DPO can be contacted by emailing:
dpo@rfl.co.uk.

Sport England

Sport England is a public body that works to encourage as many people as possible to become and remain physically active. Our head office is based at 21b Bloomsbury Street London, WC1B 3HF

Sport England has an appointed a Data Protection Officer to oversee our approach to data protection and privacy. Our DPO can be contacted by emailing:
gail.laughlan@sportengland.org.

Like all other organisations who collect and use personal data, both the RFL and Sport England are subject to the requirements set out in the General Data Protection Regulation (GDPR).

We take our responsibility to look after personal data very seriously and we ensure that respecting privacy is at the heart of all we do.

Why we need to collect your personal data

Rugby League World Cup 2021 Limited, collect personal data on behalf of Sport England and the RFL for the following purposes:

  • To assess applications for funding
  • To monitor grants
  • To evaluate the operation and effectiveness of our funding programmes
  • To prevent or detect fraud
  • To report anonymised statistics to the Department of Digital, Culture, Media and Sport (DCMS)
  • To respond to queries or complaints about the application raised by you
  • To send you updates and marketing materials, where you have consented to this

Sport England has a statutory duty to distribute National Lottery and Exchequer funding in support of increasing participation in sport and physical activity and is working in partnership with the RFL to fulfil this obligation. This means we need to collect and use personal data because it is “necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in Sport England” (GDPR, Art 6 (1) (e)).
Rugby League World Cup 2021 Ltd, Rugby Football League and Super League Europe collect and use your personal data for marketing purposes, where you have expressly consented to this.

What personal data we will collect and how we will use it

We will collect and use the following personal data:

  • Names and contact information
  • Other unsolicited personal data about you or others that you voluntarily provide in your application for funding

We do not solicit any special category personal data, such as information about your gender, ethnicity, religion, or health.

We will use your personal data in order to assess your application, monitor grants, to evaluate our funding programmes and to report anonymised statistics within Sport England and to Government.

We will also use your personal data to administer your application, provide service updates and to respond to any queries you raise. We will also send marketing material if you have consented to receiving updates from the Rugby League World Cup, the RFL or their partners.

If required, we will use your personal data in order to carry out identity checks. Personal data will be disclosed to a credit reference or fraud prevention agency if it is necessary and proportionate for us to do so.

Who we will share it with

Personal data will be collected via the Rugby League World Cup website, this will then be shared with the RFL who will in turn share it with Sport England in the case of large grant applications only.

Personal data will be made available to relevant Sport England and RFL colleagues for the purposes listed above Your personal data will be held securely within Sport England, RFL or Rugby League World Cup systems. All personal data associated with the assessment of applications or the award of funding is held within the European Economic Area Personal data held for the purposes of marketing may be transferred outside the EEA and where this is the case, appropriate safeguards will be put in place.

We will disclose personal data to third parties if we believe we are reasonably required to do so by law, regulation, court order or any competent government, statutory or public authority. We will also disclose personal data to the third parties listed below if it is lawful, necessary and proportionate for us to do so:

  • Accountants, auditors and evaluators
  • Other organisations or groups involved in delivering funded projects
  • Other Lottery distributers and Government departments
  • Other organisations for the prevention and detection of fraud

If you provide personal data about an individual other than yourself when completing an application form, it will be held in accordance with this Privacy Statement. We would ask you to make sure these individuals are aware that you are providing their personal data to Sport England.


How long we will keep it

Sport England will keep personal data relating to grant applications in line with the periods set out in our file retention schedule. In some cases, where a grant is considered to relate to a matter of national importance, application data is retained in perpetuity.

Your rights

Under the GDPR you are entitled to access your personal data by making a subject access request to the DPO of Sport England or DPO of RFL at the contact details provided above. You can also to ask us to rectify any mistakes in your personal data and in some cases have it erased. You can withdraw your consent to receiving direct marketing at any time.

If you are concerned about our handling of your personal data you should contact our Data Protection Officer to make a complaint. You are also entitled to lodge a complaint about our handling of your personal data with the Information Commissioner's Office.